Welcome 2019 Exhibitors!
Here you will find important exhibitor information and deadlines as well as marketing & sponsorship opportunities available to exhibitors to help you get the most out of your participation in the 2019 Food Safety Summit Conference & Expo. Download exhibitor deadline checklist
Click on the arrow to learn more information.
All other services (carpet, furniture, electric, etc.) must be ordered separately.
REQUIRED: Every booth must have carpet or floor covering.
MOVE-IN DEADLINE = MAY 7, 2019 @ 2:00pm
MOVE-OUT DEADLINE = May 9, 2019 @ 7:00pm
Exhibit Hall Hours
Exhibit Display Guideline
Food Safety Summit follows the International Assoc. of Exhibitions and Events (IAEE) Guidelines for exhibition displays. Contact show management for any specific questions regarding your booth. Download Display Rules & Regulations
Height Restrictions / Hanging Banners:
The lowest ceiling height in Hall A is 18’6”, however some areas have higher clearance. The maximum height limitation on banners for The Food Safety Summit is 16'. Most banners/signs are hung 11' from the ground to the bottom of the banner. Further information on hanging signs can be found in the Exhibitor Services Manual.
Questions? For additional information regarding height restrictions for specific booths please contact:
Rosemont Exposition Services, Inc.
Discounted Rate Deadline = April 15, 2019
REQUIRED: Every booth must have carpet or floor covering.
Questions & Assistance on your booth order:
Contact RES Customer Support at 847-696-2208 or
Discount Order Deadline = April 12, 2019
American Tradeshow Services (ATS) is the official lead retrieval vendor for the Food Safety Summit. With ATS you have the option to rent an easy to use scanning unit or a mobile app that works on your iPhone, iPad or iPod Touch.
INSURANCE DEADLINE = APRIL 12, 2019
Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. As a standard requirement for all Food Safety Summit exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing.
Your certificate of liability insurance MUST include the following:
How do I submit my form? Forms are accepted by Email. Email your proof of liability insurance to Rachel at firstname.lastname@example.org. Be sure to include the exhibiting company name and 'Food Safety Summit' in your message.
IMPORTANT: Proof of insurance is require ONLY in the year your company is exhibiting at the Food Safety Summit. Please instruct your insurance company BNP Media should NOT be added to your automatic renewal.
ADVANCE WAREHOUSE SHIPPING = APRIL 8 - MAY 3, 2019 Detailed shipping instructions including rates, maps and timing issues are included on pages 59-66 of the Exhibitor Service Manual. Plan to hand carry your items?
DIRECT SHIPPING = MAY 6 & 7 - only
For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse 847-678-0374. Normal warehouse hours are 7:00am - 3:00pm Monday thru Friday.
Exhibitors can bring anything in/out on their own provided it can be carried/rolled without assistance and done from a designated parking space. The convention center does not allow vehicles to pull into the turn-around drive at the main entrance to unload.
ADVANCE WAREHOUSE SHIPPING = APRIL 8 - MAY 3, 2019
Detailed shipping instructions including rates, maps and timing issues are included on pages 59-66 of the Exhibitor Service Manual.
Plan to hand carry your items?
Exhibitors Required to Register Online
Each exhibitor receives (3) exhibitor badges per 100nsf of exhibit space.
(Example: 10x10 = 3, 10x20 = 6)
Exhibitor badges include: access to sessions, exhibit hall, lunch, and networking functions (excludes certification courses). Your badge also grants access to the floor during move-in/out hours and before the floor opens to attendees each day.
Show management will provide you with a customized exhibitor code to register your complimentary badges.
Additional Exhibitor Badges can be purchased at the below discounted rates:
QUESTIONS? For assistance or to have your exhibitor code resent, contact:
LISTING DEADLINE = MARCH 31, 2019
Exhibitors receive a company listing in the on-site Show Directory and event mobile app. Listing includes: address, phone, web site, company description (75-word limit) and up to 5 product categories.
Exhibitors will be emailed instructions on how to create their company listing.
QUESTIONS? For assistance or to have your directory instructions resent, contact:
Increase your exposure at the Food Safety Summit Conference & Expo by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of food safety professionals.
REQUEST FORM DEADLINE = APRIL 1, 2019
Exhibitors may request to receive the 2019 Food Safety Summit pre-show and/or post-show attendee lists at no charge (included with exhibit fees). This is a great opportunity to invite attendees to your booth, set-up appointments and assist in your follow up efforts after the event.
One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the Summit. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.
The Food Safety Summit offers exhibitors many free ways to help get their name out to the media.
Media & Press Manager
Food Safety Summit
Stay Connected with the Food Safety Summit.
We encourage you to post your news to all of our social media channels about your involvement at the Food Safety Summit.
Make sure to include our official event hashtag #FoodSafetySummit so you will listed on our feeds.
Some suggestions include ‘Looking forward to #foodsafetysummit, stop by our booth (list your booth #)’ or ‘Come see our new products in booth (list your booth#) #foodsafetysummit’.